Do you want to be more effective at work and save time? Get to know ChatGPT and how to use it as your personal assistant.
With ChatGPT, who needs a paid personal assistant? With its extensive knowledge and ability to grasp natural language, ChatGPT can assist you in completing your activities on schedule.
Executive assistant hiring used to be a CEO-only luxury. Today, everyone can have an artificial intelligence EA (Executive Assistant). Here’s how to use ChatGPT as your personal assistant for administrative assistance.
1. Ask ChatGPT to Manage Your To-Do List
Your to-do list can be organized using ChatGPT, and it can also serve as a reminder of crucial due dates. There are numerous methods to use ChatGPT for time management. You can save a lot of time by asking the AI to prioritize your jobs.
Explain that you will use ChatGPT as a personal assistant for task management if this is your first time interacting with ChatGPT. In this instance, we applied the following prompt: “Hello, ChatGPT! You will serve as my personal assistant as I handle my workload. Let’s begin!”
We questioned ChatGPT about its familiarity with the ABCDE approach, which is an illustration of a task management strategy for productivity. We had to determine whether AI could complete the task successfully because it can experience hallucinations.
After receiving a satisfactory response, we handed ChatGPT our job list and instructed it to arrange it according to the ABCDE technique. To help ChatGPT understand the priority or urgency of each assignment and how to fulfill them, make sure to indicate this information.
Our duties were promptly ranked by significance and urgency in ChatGPT. Additionally, it included brief justifications for its reasoning behind why it ordered the list in the particular order.
Try utilizing these follow-up questions after asking ChatGPT to assist you with your task prioritization:
- Add a task to your task list: “ChatGPT, please add ‘Prepare presentation for the marketing meeting’ to my to-do list for tomorrow.”
- Ask ChatGPT for further guidance: “How can you help me with each task?”
- Retrieve task list: “ChatGPT, can you give me an overview of my current tasks?”
- Mark tasks as completed: “ChatGPT, please mark the presentation task as completed.”
- Edit tasks: “ChatGPT, can you update the deadline for the report to the day after tomorrow?”
2. Ask ChatGPT for Writing Assistance
ChatGPT is a powerful writing assistance in addition to being a task manager. ChatGPT may provide a virtual helping hand whether you need assistance creating an effective email, polishing a report, or coming up with original material.
If you provide the context and instructions, ChatGPT can provide recommendations, edit drafts, or even create material. It’s like always having a capable editor at your side.
In this challenge, we requested help from ChatGPT in order to write a one-page resume. Can you assist me with creating a resume summary? Tell me the specifics you require.
We asked ChatGPT to sum up its response in two to three phrases since it was too lengthy for a resume. We later decided that it was still too lengthy for our tastes, so we took one phrase from ChatGPT’s reply.
You can use the following other suggestions to help you write:
- “ChatGPT, can you review this email draft and suggest any improvements?”
- “Please revise the following paragraph to make it more concise and engaging: [insert text].”
- “Generate a creative tagline for our upcoming marketing campaign centered around [product/service].”
- “Give [number] synonyms for [word].”
3. Ask ChatGPT to Help With Email-Related Tasks
Dealing with overflowing email inboxes can be overwhelming, especially for remote workers. ChatGPT can come to the rescue by assisting with various email-related tasks.
Aside from composing emails on your behalf, ChatGPT can summarize lengthy email threads. This lets you stay informed without sifting through endless conversations.
To show ChatGPT’s ability to summarize emails, we asked it to identify the main points in a rather lengthy but informative email from FourWeekMBA. We used the prompt: “Summarize the main points in this email using bullet points. Use simple language.”
Other email prompts you can use:
- “ChatGPT, compose an email to [recipient] regarding our meeting tomorrow and include the agenda.”
- “Summarize the key points from the email thread about [subject] so I can quickly catch up.”
- “Can you suggest a follow-up email template for when a client expresses interest in our product?”
4. Ask ChatGPT to Assist You in Gaining New Skills and Expertise
Masterclasses, courses, and certifications are now available online. But if you need a more personalized approach, you can ask ChatGPT to teach you one-on-one, like a virtual tutor.
ChatGPT can give you insights across disciplines and help you dive into new technologies or concepts. In the example below, we asked it to discuss HIPAA privacy. It gave us a summary of the federal law, focusing on the most critical points.
As of this writing, ChatGPT can provide information up to its last knowledge update in September 2021. Forbes reports that Open AI will soon remove the knowledge cut-off restriction for all users. However, the timeline for this update is still unclear.
If you want ChatGPT to help you learn about other topics, here are the prompts you can use:
- “ChatGPT, explain the concept of [topic] in simple terms.”
- “Recommend some books to learn about [topic].”
- “I’m trying to understand [topic]. Can you provide an overview?”
- “Can you teach me how to [skill]?”
5. Ask ChatGPT for Personalized Recommendations
You occasionally need a little work break to refuel. Your go-to resource for tailored recommendations across a range of interests can be ChatGPT.
Depending on your tastes and previous interactions, ChatGPT can make personalised recommendations for anything from a movie to watch to a place to eat to a place to go on an adventure. It’s like having an informed friend who is familiar with your preferences and can guide you toward new experiences.
Here, we requested advice from ChatGPT regarding a good sitcom to watch on the weekend. We provided a list of past sitcoms we had watched and like to assist it understand our preferences.
For this example, we provided the prompt, “I want to watch an excellent sitcom this weekend. Both Friends and The Big Bang Theory were enjoyable. Can you offer any further suggestions? Ten sitcoms recommended by ChatGPT met our criteria for a good weekend laugh.
Try these other prompts:
- “ChatGPT, suggest a book similar to [book title].”
- “What are some highly-rated restaurants in [city] known for their seafood dishes?”
- “I’m planning a vacation to [destination]. Can you recommend some must-visit attractions and activities?”
Say Hello to Your Personal Assistant, ChatGPT
Including ChatGPT in your daily tasks improves output, broadens your knowledge, and makes work more interesting. ChatGPT offers a dependable digital work partner with its extensive feature set.
Investigate and experiment with various ways to incorporate AI into your regular activities. You will receive a dedicated virtual personal assistant to streamline and improve your working life by regularly communicating with ChatGPT.